Top Questions to Ask When Touring a Wedding Venue

Choosing your wedding venue is a big deal—after all, it’s where the magic happens! If you're planning a wedding in a stunning outdoor forest setting like Lake & Wood in Placerville, California, you’re in for a treat. But with all the beauty comes the need to ask the right questions to make sure everything goes smoothly. Don’t worry, we’ve got you covered with this list of top questions to ask when touring your dream outdoor venue.

Why Ask the Right Questions?

Let’s face it: planning a wedding is whole new level of stressful. One wrong move and poof, chaos! So, knowing the right questions to ask at your venue tour is essential. From weather plans to the number of chairs you'll need, these questions will help you stay on track.

Questions About Availability and Logistics

1. Is my preferred wedding date available?

First things first—make sure the venue is available on the date you want. Outdoor venues can fill up fast, especially in peak seasons, so getting the timing right is crucial.

2. What’s the venue's maximum capacity?

Whether you’re planning a cozy, intimate ceremony by the lake or a large celebration under the trees, you’ll want to know the venue’s guest limit. Nobody wants to find out there’s not enough room for Aunt Judy’s plus one.

3. Are there any restrictions at the venue?

Outdoor venues may have certain rules, whether it’s about decorations, sound systems, or even what kind of food you can serve. Be sure to ask about any restrictions ahead of time so there are no surprises.

Questions About Weather and Contingency Plans

4. What happens if the weather decides to misbehave?

Mother Nature can be unpredictable, so it's important to ask about backup plans for rainy or windy days. Does the venue have a tent, or should you mentally prepare to withstand any unexpected showers?

5. How do you handle temperature changes, especially in the evening?

Even sunny days can turn chilly once the sun goes down. Ask if the venue offers heaters, blankets, or cozy fire pits to keep your guests comfortable throughout the night.

Questions About Logistics and Vendors

6. Can I bring my own vendors?

Some venues work exclusively with certain vendors, while others let you choose your own. Be sure to ask about vendor flexibility and whether the venue has any recommended contacts.

7. What’s the set-up and clean-up timeline?

Outdoor venues often require extra time for set-up, especially if you’re bringing in décor, lighting, or special seating. Clarify how much time you’ll have before and after the wedding to ensure everything goes smoothly.

8. Is parking available for all my guests?

Outdoor venues can sometimes have limited parking. Make sure to ask about parking arrangements and whether there are any special instructions for your guests to follow.

Questions About Comfort and Amenities

9. What kind of restroom facilities do you have?

Let’s face it—nobody wants to be caught in an awkward situation without access to a clean restroom. Ask about the facilities, especially if the venue is remote or a bit off the beaten path.

10. Is there a space for the bridal party to get ready?

Having a dedicated area to get ready with your bridal party is key. Make sure the venue has a space where you can do your thing before the ceremony, preferably with great lighting and mirrors for those final touches.

Questions About Permits and Regulations

11. Do I need to worry about permits?

Outdoor venues near water or in nature often require specific permits for things like alcohol, noise, and even lighting. Ask the venue if they handle the necessary paperwork or if it's up to you.

12. Are there restrictions on music or alcohol?

Every venue has its own rules when it comes to sound and alcohol. Ask about noise curfews, live music limitations, and alcohol service to avoid any hiccups during your celebration.

Questions About Costs and Contracts

13. What’s included in the rental fee, and what extra costs might I face?

Find out exactly what’s included in the venue’s pricing. Does it cover furniture, lighting, or décor, or are those additional costs? Knowing this up front will help you stay within your budget.

14. What’s your payment schedule and cancellation policy?

Money talk can be awkward, but it’s important to know when payments are due and what the venue’s cancellation policy looks like. This will save you from any stressful surprises later.

Selecting the perfect venue is one of the most exciting—and sometimes nerve-wracking—parts of wedding planning. But with the right questions in hand, you’ll be able to make an informed decision that fits your style, budget, and vision for the big day.

At Lake & Wood, we offer a beautiful, private setting for couples who want to tie the knot in nature. With towering trees, a sparkling lake, and plenty of space for your guests, it's the perfect place to make memories that will last a lifetime. We’re here to help with every step of the way, ensuring your forest wedding is everything you’ve dreamed of. Reach out today to inquire about availability!